Few apps are extra crucial to cell productiveness than the standard phrase processor. I feel I’ve most likely spent a strong seven years of my life looking at Google Docs on one system or one other at this level, and people minutes solely maintain ticking up additional with virtually each passing day.
While we will not do a lot about the necessity to stare upon that word-filled white display screen, what we can do is learn to make each second spent inside Docs rely — and in the Docs Android app, particularly, there are some fairly spectacular tucked-away time-savers simply ready to be embraced.
Make a psychological be aware of those superior shortcuts and choices, and put ’em to good use the following time you end up looking at Docs on your individual system.
Docs characteristic No. 1: In-app multitasking
We’ll save one of the best for, erm, first — ‘trigger the simply ignored characteristic we’re kickin’ issues off with actually has the potential to alter the way in which you’re employed out of your cellphone. It’s referred to as Explore, and it is a type of choices I all the time overlook to make use of after which periodically notice how a lot I’m lacking out on consequently.
The primary level of Explore is to allow you to analysis any topic you are writing about with out ever leaving the Docs app. Just faucet the three-dot menu icon in Docs’ upper-right nook when you’re enhancing a doc after which choose Explore — and identical to that, you will get a listing of prompt subjects and pictures associated to phrases discovered inside your doc.
You can faucet on any matter to drill down additional and flick thru precise internet outcomes for the time period, and the outcomes will pop up correct then and there as an overlay atop your in-progress doc. You may even view total internet pages in that very same association, with out the necessity for any cumbersome app switching or clunky split-screen setups.
And when you discover one thing you need to copy over to your doc for quoting, all you’ve got gotta do is spotlight it — and Docs will provide you with a one-tap “Insert” possibility to tug the textual content in.
You may even do the identical with photos:
And if Docs’ prompt phrases do not hit the mark for what you are after, you can too open up Explore after which seek for something you need. It’s principally simply a straightforward technique to browse the online from correct inside the app after which optionally deliver a few of the information you discover straight into your doc.
Pretty handy, would not ya say?
Docs characteristic No. 2: Smarter doc group
Dealing with a posh doc out of your cellphone is usually a actual problem. Who needs to waste time scrolling by endless-seeming screens to search out the part of information you have to learn, edit, or work on at any given second?
I certain as hell do not — and when you keep in mind to make use of Docs’ out-of-the-way Outline possibility, you will by no means should do it once more, both. While viewing or enhancing any doc with any form of headers in it (be they precise header-formatted textual content and even simply bolded part titles), faucet that three-dot menu icon after which choose “Document Outline.”
And by golly, wouldya have a look at that?
Jumping to any a part of the doc is now only a single faucet away.
Docs characteristic No. 3: Easier Word integration
When you are working with shoppers, colleagues and even cousins preferring the Microsoft enhancing ecosystem, you do not have to do a lot to bridge that hole. The Docs Android app can already open and can help you edit Word information, with none work — and with one easy flip of a change, you may create new information in the .DOCX format simply as simply.
To discover it, you have to again out of any precise paperwork and get onto the primary Docs display screen — the display screen with the search field on the prime and all of your paperwork listed out beneath it. Tap the three-line menu icon in the upper-left nook of that display screen and head into the Settings part of that principal menu. There, it is best to see the very change we’d like:
Flip that into the on place, then again your self out to the primary Docs display screen. The subsequent time you faucet the round plus icon in its lower-right nook, it is best to see “New Word file” present up as an possibility correct above the default “New Docs file” command.
And simply as a reminder, when you ever need to save an present Docs file into the .DOCX format, you are able to do that, too: Just faucet the three-dot menu icon whereas enhancing a doc, choose “Share & export,” then choose “Save As” and select the “Word (.docx)” possibility.
You can even save the file as a PDF or different widespread doc format from that very same menu.
Docs characteristic No. 4: The native file finder
Ever obtain a doc onto your cellphone — be it from an e-mail, a Slack channel, an internet site, or no matter — after which later end up struggling to search out it? You’d be forgiven for not noticing, however Docs truly has its personal file finder correct inside the Android app.
It’s that grey folder icon inside the search bar on the primary Docs display screen — one thing I need to’ve seen a few thousand occasions earlier than I ever thought to attempt tapping it.
When you do, although, the app will immediate you to discover a saved file from both your native cellphone storage or out of your on-line Drive storage. And as soon as you choose both possibility, you may flick thru the related place to see what’s there or search to search out precisely what you are after.
Docs characteristic No. 5: The direct doc shortcut
If you end up working on a particular doc or set of paperwork incessantly — whether or not they’re evolving paperwork you entry on a regular basis or simply particular initiatives on your radar at one explicit second — save your self the steps of opening the Docs app, discovering them there, after which tapping their titles to get into them and as an alternative give your self one-tap shortcuts to open the information straight from your own home display screen.
The possibility to do this is fairly buried, however it’s effectively value digging up. Start by discovering the doc in query on the primary Docs display screen. Long-press it, after which look approach down on the menu that pops up for the “Add to dwelling display screen” command. (Depending on the dimensions of your cellphone, you might need to scroll down that menu a bit earlier than you will see it seem.)
Tap that unhealthy boy and observe the immediate to position the shortcut wherever you need it – and say “hocus pocus” for good measure — and earlier than you realize it, you will have an app-like icon sitting correct on your own home display screen. Tapping it’ll take you straight into the doc you chose, with none further steps required.
You may even get bold and create a folder on your own home display screen the place you retailer quite a lot of high-priority or in-progress paperwork.
Three cheers for seconds saved!
Docs characteristic No. 6: Quick perform shortcuts
While we’re on the topic of dwelling display screen shortcuts, you may truly observe that very same sample and put shortcuts for widespread Docs instructions like creating a brand new doc or looking out your present paperwork correct onto your own home display screen, too. That approach, you may carry out the related instructions shortly and with none wasted effort opening up the app and searching round for them — and what’s to not love about added effectivity?
These are literally a part of Android’s oft-forgotten App Shortcuts system — the factor that got here round with 2016’s Android 7.1 Nougat launch and is annoyingly out of sight and out of thoughts for many of us.
Open up your app drawer, although, and discover the Docs icon — or discover the Docs icon on your own home display screen, if it is there. Press and maintain it, and it is best to see a collection of choices for direct shortcuts to actions inside the app seem.
You can all the time get to these by long-pressing the Docs icon, but when you end up utilizing the capabilities typically, you may make it even simpler by urgent and holding certainly one of ’em inside that pop-up menu after which dragging it straight onto your own home display screen for one-touch entry.
You may even construct your self a nifty little Docs command middle for super-fast entry to the stuff you utilize probably the most:
You should find yourself spending a ton of time in Docs, however at the very least now you will benefit from each second there and keep away from losing your effort on piddly little duties that may be made extra environment friendly.
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[Android Intelligence videos at Computerworld]
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